Trustee and AGM Meeting Minutes
Minutes titled DRAFT need to be confirmed as correct at the next trustee meeting, and may be subject to changes.
2025
Draft July 2025 Special Management Meeting Minutes
We vote to appoint the signatories for a new bank account.
MCG_July_25_special_management_mtg_minut[...]
Adobe Acrobat document [418.1 KB]
We vote to appoint the signatories for a new bank account.
MCG_July_25_special_management_mtg_minut[...]
Adobe Acrobat document [418.1 KB]
Draft June 2025 Management Meeting Minutes
We vote in the exclusive cottage booking rules.
MCG_June_25_management_mtg_minutes.pdf
Adobe Acrobat document [172.7 KB]
We vote in the exclusive cottage booking rules.
MCG_June_25_management_mtg_minutes.pdf
Adobe Acrobat document [172.7 KB]
Approved May 2025 Management Meeting Minutes
MCG_May_25_management_mtg_minutes.pdf
Adobe Acrobat document [216.6 KB]
MCG_May_25_management_mtg_minutes.pdf
Adobe Acrobat document [216.6 KB]
AGM Officers Reports 2025
8th March Version with Treasurer's report.
MCG_trustee_Reports_2025.pdf
Adobe Acrobat document [569.0 KB]
8th March Version with Treasurer's report.
MCG_trustee_Reports_2025.pdf
Adobe Acrobat document [569.0 KB]
MCG Trustee Nomination form.
To be sent to the secretary at least 14 days before any election.
NominationForm1197325.docx
Microsoft Word document [193.4 KB]
To be sent to the secretary at least 14 days before any election.
NominationForm1197325.docx
Microsoft Word document [193.4 KB]
Proposed constitution changes for exclusive cottage use
Changes to section 9 re rights of members to use the cottage.
MCG_CIO_constitution_exclusive use_draft[...]
Adobe Acrobat document [373.8 KB]
Changes to section 9 re rights of members to use the cottage.
MCG_CIO_constitution_exclusive use_draft[...]
Adobe Acrobat document [373.8 KB]
Approved February2025 management meeting minutes
Membership renewal, AGM dinner ...
MCG_Feb_25_management_mtg_minutes.pdf
Adobe Acrobat document [113.3 KB]
Membership renewal, AGM dinner ...
MCG_Feb_25_management_mtg_minutes.pdf
Adobe Acrobat document [113.3 KB]
2024
Approved November 2024 management meeting minutes
Xmas dinner, Membership renewal ...
MCG_Nov_24_management_mtg_minutes.pdf
Adobe Acrobat document [113.8 KB]
Xmas dinner, Membership renewal ...
MCG_Nov_24_management_mtg_minutes.pdf
Adobe Acrobat document [113.8 KB]
Approved September 2024 management meeting minutes
key Points:- Library overflow
MCG_Sep_24_management_mtg_minutes.pdf
Adobe Acrobat document [153.9 KB]
key Points:- Library overflow
MCG_Sep_24_management_mtg_minutes.pdf
Adobe Acrobat document [153.9 KB]
Approved July 2024 management meeting minutes
key Points:- 70th dinner financial outcome and publications
MCG_July_24_management_mtg_minutes.pdf
Adobe Acrobat document [111.3 KB]
key Points:- 70th dinner financial outcome and publications
MCG_July_24_management_mtg_minutes.pdf
Adobe Acrobat document [111.3 KB]
Approved May 2024 management meeting minutes
key Points:- TV License, Dormer repairs
MCG_May_24_management_mtg_minutes.pdf
Adobe Acrobat document [470.5 KB]
key Points:- TV License, Dormer repairs
MCG_May_24_management_mtg_minutes.pdf
Adobe Acrobat document [470.5 KB]
Approved Minutes of the 2024 AGM
Approved Minutes of the 7th AGM of the MCG.
70th AGM_Minutes_2024_v1_draft.pdf
Adobe Acrobat document [520.5 KB]
Approved Minutes of the 7th AGM of the MCG.
70th AGM_Minutes_2024_v1_draft.pdf
Adobe Acrobat document [520.5 KB]
Calling Notice and Agenda for the 2024 AGM
5th April 2024
MCG_AGM_2024_agendas.pdf
Adobe Acrobat document [262.0 KB]
5th April 2024
MCG_AGM_2024_agendas.pdf
Adobe Acrobat document [262.0 KB]
Officer's reports for the 2024 AGM
5th April March - Full set of reports..
MCG_Officer_Reports_2024.pdf
Adobe Acrobat document [523.1 KB]
5th April March - Full set of reports..
MCG_Officer_Reports_2024.pdf
Adobe Acrobat document [523.1 KB]
Approved March 2024 management meeting minutes
key Points:- 70th Anniversary Plans.
MCG_Mar_24_management_mtg_minutes.pdf
Adobe Acrobat document [117.0 KB]
key Points:- 70th Anniversary Plans.
MCG_Mar_24_management_mtg_minutes.pdf
Adobe Acrobat document [117.0 KB]
Approved January 2024 management meeting minutes
key Points:- 70th Anniversary Plans.
MCG_Jan_24_management_mtg_minutes.pdf
Adobe Acrobat document [162.2 KB]
key Points:- 70th Anniversary Plans.
MCG_Jan_24_management_mtg_minutes.pdf
Adobe Acrobat document [162.2 KB]
2023
Approved November 2023 management meeting minutes
key Points:- 70th Anniversary Plans.
MCG_Nov_23_management_mtg_minutes.pdf
Adobe Acrobat document [116.5 KB]
key Points:- 70th Anniversary Plans.
MCG_Nov_23_management_mtg_minutes.pdf
Adobe Acrobat document [116.5 KB]
Approved September 2023 management meeting minutes
key Points:- 70th Anniversary Plans.
MCG_Sept_23_management_mtg_minutes.pdf
Adobe Acrobat document [118.5 KB]
key Points:- 70th Anniversary Plans.
MCG_Sept_23_management_mtg_minutes.pdf
Adobe Acrobat document [118.5 KB]
Approved July 2023 management meeting minutes
key Points:- Driveway, 2024 anniversary plans
MCG_July_2023_ManagementMeetingMinutes.p[...]
Adobe Acrobat document [174.2 KB]
key Points:- Driveway, 2024 anniversary plans
MCG_July_2023_ManagementMeetingMinutes.p[...]
Adobe Acrobat document [174.2 KB]
Approved June 2023 management meeting minutes
key Points:- Driveway, new Tackle Master, 2024 anniversary plans
MCG_June_2023_ManagementMeetingMinutes.p[...]
Adobe Acrobat document [174.6 KB]
key Points:- Driveway, new Tackle Master, 2024 anniversary plans
MCG_June_2023_ManagementMeetingMinutes.p[...]
Adobe Acrobat document [174.6 KB]
Approved April 2023 management meeting minutes
key Points:- Rules update, Driveway issues, Web-site handover.
MCG_Apr_2023_ManagementMeetingMinutes.pd[...]
Adobe Acrobat document [126.4 KB]
key Points:- Rules update, Driveway issues, Web-site handover.
MCG_Apr_2023_ManagementMeetingMinutes.pd[...]
Adobe Acrobat document [126.4 KB]
Minutes of the 2023 AGM
Minutes of the 2023 AGM.
AGM_Minutes_2023_V4.pdf
Adobe Acrobat document [593.3 KB]
Minutes of the 2023 AGM.
AGM_Minutes_2023_V4.pdf
Adobe Acrobat document [593.3 KB]
Calling Notice and Agenda for the 2023 AGM
Updated with proposal for second change to CIO constitution.
MCG_2023AGM_Calling_Notice_and_Agenda_29[...]
Adobe Acrobat document [243.7 KB]
Updated with proposal for second change to CIO constitution.
MCG_2023AGM_Calling_Notice_and_Agenda_29[...]
Adobe Acrobat document [243.7 KB]
Officer's reports for the 2023 AGM
Final set of reports.
MCG_Officer_Reports_2023_01_april.pdf
Adobe Acrobat document [514.3 KB]
Final set of reports.
MCG_Officer_Reports_2023_01_april.pdf
Adobe Acrobat document [514.3 KB]
Draft of constitution including under 18 members
As of 7th March
MCG_Proposed_Constitution_Juniors_draft_[...]
Adobe Acrobat document [404.4 KB]
As of 7th March
MCG_Proposed_Constitution_Juniors_draft_[...]
Adobe Acrobat document [404.4 KB]
Approved February 2023 management meeting minutes
key Points:-
1. Investments, status of transfer to the CIO
2. Editor role updates
3. OFD advisory group updates
4. 2023 AGM dinner
5. 70th anniversary dinner plans
02 2023 Manage Meeting Minutes.pdf
Adobe Acrobat document [125.2 KB]
key Points:-
1. Investments, status of transfer to the CIO
2. Editor role updates
3. OFD advisory group updates
4. 2023 AGM dinner
5. 70th anniversary dinner plans
02 2023 Manage Meeting Minutes.pdf
Adobe Acrobat document [125.2 KB]
2022
APPROVED December 2022 management meeting minutes
key Points:-
1. New Editor needed
2. Three new member approvals
3. Consideration of 2023 LA Rates
4. Tom Harrison will be the new Conservation and Access Officer
5. Vacancy for the OFD Cave Adivisory Group.
12 2022 Manage Meeting Minutes.pdf
Adobe Acrobat document [192.4 KB]
key Points:-
1. New Editor needed
2. Three new member approvals
3. Consideration of 2023 LA Rates
4. Tom Harrison will be the new Conservation and Access Officer
5. Vacancy for the OFD Cave Adivisory Group.
12 2022 Manage Meeting Minutes.pdf
Adobe Acrobat document [192.4 KB]
APPROVED October 2022 management meeting minutes
Key Points:-
Cottage warden updates.
New Member
Cave Fest 2023
Christmas dinner
10_2022_Management_Meeting_Minutes.pdf
Adobe Acrobat document [264.4 KB]
Key Points:-
Cottage warden updates.
New Member
Cave Fest 2023
Christmas dinner
10_2022_Management_Meeting_Minutes.pdf
Adobe Acrobat document [264.4 KB]
Approved August 2022 management meeting minutes
Key Points:-
Occasional Publication # 7
New investment of cash
Newsletter publication
08_2022_Management_Meeting_Minutes_appro[...]
Adobe Acrobat document [177.6 KB]
Key Points:-
Occasional Publication # 7
New investment of cash
Newsletter publication
08_2022_Management_Meeting_Minutes_appro[...]
Adobe Acrobat document [177.6 KB]
Approved May 2022 management meeting minutes
CSCC AGM notes
Investment signatories
Wells museum donation
Gwent members visit
Drtiveway - resurfacing and drainage
New front door quote
05 2022 Management Meeting Minutes.pdf
Adobe Acrobat document [1.5 MB]
CSCC AGM notes
Investment signatories
Wells museum donation
Gwent members visit
Drtiveway - resurfacing and drainage
New front door quote
05 2022 Management Meeting Minutes.pdf
Adobe Acrobat document [1.5 MB]
April 2022 AGM Minutes
Key Points:-
1. Closure of "old" Charitry, and adoption of the new CIO
2. Under 18's as members
3. Officers Reports
4. Election of Trustees and non Committee posts
5. Knibbs Award
MCG_AGM_Minutes_2022.pdf
Adobe Acrobat document [629.5 KB]
Key Points:-
1. Closure of "old" Charitry, and adoption of the new CIO
2. Under 18's as members
3. Officers Reports
4. Election of Trustees and non Committee posts
5. Knibbs Award
MCG_AGM_Minutes_2022.pdf
Adobe Acrobat document [629.5 KB]
Calling notice and agenda for the 2022 AGM
Draft as of 12th March 2022
MCG_AGM_2022_agendas.pdf
Adobe Acrobat document [230.7 KB]
Draft as of 12th March 2022
MCG_AGM_2022_agendas.pdf
Adobe Acrobat document [230.7 KB]
Updated Investment report for 2022
Update after independent review
2021-12-Trustees-Report-v1_2.pdf
Adobe Acrobat document [189.4 KB]
Update after independent review
2021-12-Trustees-Report-v1_2.pdf
Adobe Acrobat document [189.4 KB]
Officers reports for the 2022 AGM
As of 28th March this includes all the reports.
MCG_Officer_Reports_2022.pdf
Adobe Acrobat document [467.5 KB]
As of 28th March this includes all the reports.
MCG_Officer_Reports_2022.pdf
Adobe Acrobat document [467.5 KB]
Approved March 2022 management meeting minutes
Key Points:
Probationary Members Log revisions (Now available in members area)
Heating issues in the cottage and the drying room
Issuing cave keys to visitors.
New club logo
Problems with front door lock - new door best option?
03 2022 Committee Minutes (2).pdf
Adobe Acrobat document [491.3 KB]
Key Points:
Probationary Members Log revisions (Now available in members area)
Heating issues in the cottage and the drying room
Issuing cave keys to visitors.
New club logo
Problems with front door lock - new door best option?
03 2022 Committee Minutes (2).pdf
Adobe Acrobat document [491.3 KB]
Draft minutes of the second meeting of the trustees of the MCG as a CIO
1) Resolve to re-invest investment income, 2) Admit 270088 charity members as CIO members. 3) Review initial CIO rules
2022 03_CIO_Trustees_Meeting_2 _Minutes_[...]
Adobe Acrobat document [316.5 KB]
1) Resolve to re-invest investment income, 2) Admit 270088 charity members as CIO members. 3) Review initial CIO rules
2022 03_CIO_Trustees_Meeting_2 _Minutes_[...]
Adobe Acrobat document [316.5 KB]
Resolution of inaugural meeting of the trustees of the MCG as a CIO
Number and names of investment signatories resolved.
2022-02-16_Trustee_Meeting_Resolutionss.[...]
Adobe Acrobat document [111.8 KB]
Number and names of investment signatories resolved.
2022-02-16_Trustee_Meeting_Resolutionss.[...]
Adobe Acrobat document [111.8 KB]
Minutes of inaugural meeting of the trustees of the MCG as a CIO
Number and names of investment signatories resolved.
03_2022_Minutes-Trustees_Inaugural_meeti[...]
Adobe Acrobat document [108.3 KB]
Number and names of investment signatories resolved.
03_2022_Minutes-Trustees_Inaugural_meeti[...]
Adobe Acrobat document [108.3 KB]
Jan 2022 Authorisation of transfer of assets to the MCG CIO
02_2022_Committee_Minutes_30_Jan.pdf
Adobe Acrobat document [162.9 KB]
02_2022_Committee_Minutes_30_Jan.pdf
Adobe Acrobat document [162.9 KB]
Approved January 2022 management meeting minutes
KEY POINTS:-
1. promoting club wekends
2. Under 18s membership
3.Archived website - case sensitivity
4.Reviewing probationary member log
5. Review of Subs payments
01 2022_Committee_minutes.pdf
Adobe Acrobat document [544.0 KB]
KEY POINTS:-
1. promoting club wekends
2. Under 18s membership
3.Archived website - case sensitivity
4.Reviewing probationary member log
5. Review of Subs payments
01 2022_Committee_minutes.pdf
Adobe Acrobat document [544.0 KB]
2021
KEY POINTS
1. BCA Insurance - recording process
2. Firewarden training
3. Skype trial for online meetings
4. Membership Fees
2021_11_Committee_Minutes.pdf
Adobe Acrobat document [304.5 KB]
1. BCA Insurance - recording process
2. Firewarden training
3. Skype trial for online meetings
4. Membership Fees
2021_11_Committee_Minutes.pdf
Adobe Acrobat document [304.5 KB]
AGM Minutes 2021.pdf
Adobe Acrobat document [865.9 KB]
Adobe Acrobat document [865.9 KB]
Agenda for September 4th 2021 AGM
Second draft 11th August 2021
MCG_AGM_2021_agenda2.pdf
Adobe Acrobat document [190.7 KB]
Second draft 11th August 2021
MCG_AGM_2021_agenda2.pdf
Adobe Acrobat document [190.7 KB]
Officer's Reports for September 4th 2021 AGM
Final, complete set as of 17th August.
MCG_Officer_Reports_ 2021.pdf
Adobe Acrobat document [492.6 KB]
Final, complete set as of 17th August.
MCG_Officer_Reports_ 2021.pdf
Adobe Acrobat document [492.6 KB]
KEY POINTS:-
Curtains/Blinds
Fern Mine capping
BCA insurance
Fire Wardens
Review under 18's consent form
Gas tank safety check
2021 08 Committee Minutes.pdf
Adobe Acrobat document [170.4 KB]
Curtains/Blinds
Fern Mine capping
BCA insurance
Fire Wardens
Review under 18's consent form
Gas tank safety check
2021 08 Committee Minutes.pdf
Adobe Acrobat document [170.4 KB]
KEY POINTS:-
EV charging points
Cottage Access
Banking arrangements
BCA insurance - non-members
New UF Warden
New members
Accounts
2021 07 Committee Minutes.pdf
Adobe Acrobat document [343.9 KB]
EV charging points
Cottage Access
Banking arrangements
BCA insurance - non-members
New UF Warden
New members
Accounts
2021 07 Committee Minutes.pdf
Adobe Acrobat document [343.9 KB]
KEY POINTS:
Prospective and Probationary Members
Acces system - update
Google and Fb groups - management
UF Wardens
Library review
New Editor needed
2021 06 Committee Minutes.pdf
Adobe Acrobat document [280.1 KB]
Prospective and Probationary Members
Acces system - update
Google and Fb groups - management
UF Wardens
Library review
New Editor needed
2021 06 Committee Minutes.pdf
Adobe Acrobat document [280.1 KB]
KEY POINTS:-
1. Revised Covid guidelines
2. Car park improvements
3. EV provision for electric cars
4. Dogs at the cottage.
5. Revised Banking arrangements
6. Manor Farm Shaft & Fern Mine funding
Committee Minutes 10 May 2021.pdf
Adobe Acrobat document [204.4 KB]
1. Revised Covid guidelines
2. Car park improvements
3. EV provision for electric cars
4. Dogs at the cottage.
5. Revised Banking arrangements
6. Manor Farm Shaft & Fern Mine funding
Committee Minutes 10 May 2021.pdf
Adobe Acrobat document [204.4 KB]
Committee Meeting 22 mar 2021
Key Points
1. Covid reopening
2. AGM revised date
3. Cottage upgrades Showers, Car park, Tackle store
4. Safeguarding
Committee Meeting 22 Mar 2021.pdf
Adobe Acrobat document [405.0 KB]
Key Points
1. Covid reopening
2. AGM revised date
3. Cottage upgrades Showers, Car park, Tackle store
4. Safeguarding
Committee Meeting 22 Mar 2021.pdf
Adobe Acrobat document [405.0 KB]
Emergency Committee Minutes 26 Feb 2021.[...]
Adobe Acrobat document [11.1 KB]
Adobe Acrobat document [11.1 KB]
Committee Minutes 08 Feb 2021.pdf
Adobe Acrobat document [581.3 KB]
Adobe Acrobat document [581.3 KB]
Committee Meeting 19 Jan 2021.pdf
Adobe Acrobat document [173.0 KB]
Adobe Acrobat document [173.0 KB]
2020
Committee Minutes 21 Dec 2020.pdf
Adobe Acrobat document [534.1 KB]
Adobe Acrobat document [534.1 KB]
Committee Minutes 21 Dec 2020.pdf
Adobe Acrobat document [534.1 KB]
Adobe Acrobat document [534.1 KB]
Committee Minutes 01 Dec 2020.pdf
Adobe Acrobat document [703.5 KB]
Adobe Acrobat document [703.5 KB]
Emergency Committee Meeting 02 Nov 2020.[...]
Adobe Acrobat document [474.2 KB]
Adobe Acrobat document [474.2 KB]
66th MCG AGM Minutes
Minutes of the 2020 AGM held on the 3rd October
MCG_2020_AGM_FINAL.pdf
Adobe Acrobat document [150.4 KB]
Minutes of the 2020 AGM held on the 3rd October
MCG_2020_AGM_FINAL.pdf
Adobe Acrobat document [150.4 KB]
Committee Minutes 26 Oct 20.pdf
Adobe Acrobat document [424.0 KB]
Adobe Acrobat document [424.0 KB]
2020 Sept 14th.pdf
Adobe Acrobat document [331.6 KB]
Adobe Acrobat document [331.6 KB]
Summary of Action from the 65th AGM of 2019
Summary of Actions from MCG AGM 65.pdf
Adobe Acrobat document [105.0 KB]
Summary of Actions from MCG AGM 65.pdf
Adobe Acrobat document [105.0 KB]
Officer's Reports for the 2020 AGM
These reports were updated on the 28th Sep 2020. No further changes are anticipated.
MCG Officer Reports 2020.pdf
Adobe Acrobat document [516.4 KB]
These reports were updated on the 28th Sep 2020. No further changes are anticipated.
MCG Officer Reports 2020.pdf
Adobe Acrobat document [516.4 KB]
Committee Nomination Forms for the 2020 AGM
These are the forms we have as of the 28th Sep.
MCG AGM 2020 Nomination Forms3.pdf
Adobe Acrobat document [1.3 MB]
These are the forms we have as of the 28th Sep.
MCG AGM 2020 Nomination Forms3.pdf
Adobe Acrobat document [1.3 MB]
Agenda for October 3rd 2020 combined EGM and AGM
Final as of 30th Sep
MCG_EGM_AGM_2020_agenda3.pdf
Adobe Acrobat document [161.3 KB]
Final as of 30th Sep
MCG_EGM_AGM_2020_agenda3.pdf
Adobe Acrobat document [161.3 KB]
2020 Aug 10th.pdf
Adobe Acrobat document [242.7 KB]
Adobe Acrobat document [242.7 KB]
2020 July 9th.pdf
Adobe Acrobat document [419.5 KB]
Adobe Acrobat document [419.5 KB]
June 28th 2020.pdf
Adobe Acrobat document [423.4 KB]
Adobe Acrobat document [423.4 KB]
MCG 4 June 2020.pdf
Adobe Acrobat document [548.5 KB]
Adobe Acrobat document [548.5 KB]
2020 Aprl.pdf
Adobe Acrobat document [464.5 KB]
Adobe Acrobat document [464.5 KB]
2020 February.pdf
Adobe Acrobat document [432.0 KB]
Adobe Acrobat document [432.0 KB]
2019
2019 December.pdf
Adobe Acrobat document [118.8 KB]
Adobe Acrobat document [118.8 KB]
2019 Nov EGM.pdf
Adobe Acrobat document [134.4 KB]
Adobe Acrobat document [134.4 KB]
2019 November.pdf
Adobe Acrobat document [125.7 KB]
Adobe Acrobat document [125.7 KB]
2019 October.pdf
Adobe Acrobat document [120.4 KB]
Adobe Acrobat document [120.4 KB]
2019 July.pdf
Adobe Acrobat document [122.1 KB]
Adobe Acrobat document [122.1 KB]
2019 June.pdf
Adobe Acrobat document [424.3 KB]
Adobe Acrobat document [424.3 KB]
2019 May.pdf
Adobe Acrobat document [421.2 KB]
Adobe Acrobat document [421.2 KB]
2019 March.pdf
Adobe Acrobat document [427.2 KB]
Adobe Acrobat document [427.2 KB]
2019 AGM.pdf
Adobe Acrobat document [1.7 MB]
Adobe Acrobat document [1.7 MB]
2018
2018 8th Dec.pdf
Adobe Acrobat document [171.3 KB]
Adobe Acrobat document [171.3 KB]
2018 3rd Nov.pdf
Adobe Acrobat document [87.1 KB]
Adobe Acrobat document [87.1 KB]
2018 8th Sept.pdf
Adobe Acrobat document [412.0 KB]
Adobe Acrobat document [412.0 KB]
2018 AGM.pdf
Adobe Acrobat document [901.6 KB]
Adobe Acrobat document [901.6 KB]
Print 