BCA Insurance
To comply with the conditions of our Public Liability insurance provided through the British Caving Association, we are required by the BCA, to record details of all guests joining an MCG caving trip. The details required are
- name,
- address,
- venue and date.
This applies equally to prospective members, children of members and friends.
These “guests” may only make four MCG trips before enrolling as members of the BCA.
Observe that as the MCG does not admit under 18 members, the parent or guardian of any under 18’s must ensure that youngsters join the BCA before making their fifth or further trip with MCG.
We will very shortly have an online form available, via a QR code in the cottage and as link on our website, for the recording of “guest” trips. Once again, this automation helps us comply with GDPR regulations.
The data gathered during the year has to be submitted to the BCA at annual renewal time. Bill Chadwick MCG Secretary – 22nd July 2021
The policy has been specifically worded to cover all normal activities of cavers and caving clubs, and mining history organisations and their members. This includes cave diving and the use of explosives, although please also refer to Q59 to Q61. In short, this scheme ensures that if any one sues you or your club, you won’t have to pay legal expenses and damages out of your own pocket.
Sections specific to prospective members
52: How do we insure prospective members (e.g. novices coming on their first caving trip for a taster session)?
Clubs will automatically be covered for prospective members so long as the club have paid their BCA membership/affiliation fee. There is no limit on the number of prospective members a club can take caving in any given year, but, see 58 and 59 below:
53: How long are prospective members covered for?
Cover is given to prospective members to attend up to 4 visits at a club. Upon the 5th visit the member must either join the BCA if they wish to avail of the insurance as a member benefit of joining the BCA, or no longer take part.
54: Will clubs still have to keep records of prospective membership?
Yes. The following information of prospective members must be recorded:
• Names • Addresses • Dates they went caving • Where they went caving
These need to be recorded and sent to BCA at / or before the end of each year.
55: Do guests staying at our caving club have to be considered as prospective members?
No. They need only be considered as prospective members if they actually participate in your club activities or are availing of the taster sessions mentioned previously.
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